Google Docs – Craig M Sheil

Week 2 of 10 Days of Google 2022

The second week of 10 Days of Google has arrived. What can you expect to see this week? Great question:

Day 6: Google Sheets (learn how to split data quickly, create view only sorting, as well as protect data that you are sharing)
Day 7: Chrome (Year in Search 2022, Google breathing exercise, reopening closed tabs and diving into the websites you are accessing)
Day 8: Google Slides (Placeholders, laser pointer, closed captioning and importing slides)
Day 9: Google Docs (Building blocks and water marks for letter head in documents)
Day 10: Chromebook (connecting to a projector, last five saved items and creating a GIF on a chromebook)

Click HERE to learn more about these days.

Be on the look out next week for two bonus days of material.

And that is my Spiel…

10 Days of Google 2022

It’s that time of year again…sharing out random Google tips in a short fun manner. 10 Days of Google is here! However, this year, I am changing the way in which I am sharing out the information. I have decided to push myself and create my first canva website to showcase the information. Each day will ‘appear’ on its own page. Rather than create a blog post for each day, I will be posting twice – highlighting the first 5 days and the last 5 days.

10 Days of Google 2022

What can you expect on the first 5 days?

That is a great question! The following are highlighted in the first round:

Day 1: Google Docs – Linking files with Smart Chips and formatting text
Day 2: YouTube – Auto-translating text to a different language – this is especially helpful for students whose first language is not English or World Language teacher wanting to show a video in a different language but want to have English subtitles
Day 3: Tables in Google Docs – Features available with tables in Google Docs
Day 4: Google Form – Customizing font, embedding links and sharing survey results once completing a google form
Day 5: Google Classroom – Good reminders for students (and teachers) – copy a direct link to a Google Classroom assignment details, figure out what must be completed, and using originality report with Google Classroom assignments

This year, I have been spending a lot of time exploring around with the features Canva has to offer. This project has been great for me to learn how Canva websites work. I look forward to creating more in the future.

If you have any questions or want to learn more about what has been highlighted, you know where to find me.

And that is my Spiel…

2021 – Day 6 of Google – Google Docs (Part 2)

On the sixth day of Google, we will take a look into Google Docs again. Some of the features below are not necessarily all new ideas but ideas that are worth taking a second look at.

NOTE TAKING WHILE WATCHING YOUTUBE VIDEO

There might be times where you are asking students to watch a YouTube video and take notes. Over a year ago, Google Docs allowed students the ability to preview/watch a video in a popup window while in the Google Doc. Students can determine how big or small of a window they want the video to play in. This can be helpful for students to shrink the video down so that they can type notes in the Doc. How to make this happen?

Provide link to a YouTube video
Students then select the link
Hover over the video pop up and select Open Preview
Students can then change the size of the video if it is too big

Click HERE to watch the process described above. Note: This feature also works with Google slides that have been linked in a Google Doc. Students can preview a slide presentation and take notes in a google doc as well. Same approach as listed above with a YouTube Video.

TO DO LISTS

You now have the ability to create to do lists in Google Doc. This can be a great approach in helping students through a detailed or lengthy assignment. Provide the checklist in the document that students have edit access to. Then as they complete tasks, they can cross off the to do list. I have even seem teachers use this feature in a syllabus or beginning of a unit of study. Then as learning or tasks are completed, students/teacher is able to visually indicate where they are now in the study of the course.

How do you create a to do list?

Place cursor where the to do list should be
Then select the checklist icon in the menu (shortcut is command, shift, 9 on a mac or control, shift, 9 on a chromebook)

Once a task has been completed, select the box and it will cross the task off. It will not delete. The image below indicates where the check list icon is located.

APPROVALS FOR DOCUMENTS

Google now has a more formal way in making sure that other people on a team have approved content in a document. I can see this really helpful when organizing content before being shared out with the community. For example, if I need to share out instructions about a certain protocol that parents need to follow, but I have to make sure the other 5 people on my team agree with how the protocol reads, I can use the new approval process.

How to make this happen?

Under the file menu, select ‘Approvals’
Determine who you want to give approvals
Determine whether or not you want to all approvers to be able to edit the file; determine if you want to lock the file so that no one is able to edit the file while in approval mode
Determine if there is a due date

You will notice if you convert the file into locked mode, not even you as the owner can edit. You can revert back, but it will be locked for everyone. In the right column, it will keep track for you who has approved and who you are still waiting to hear from. Below is a gif that walks you through this process. I can see lots of potential with this new feature.

If you have any questions, you know where to find me.

And that is my Spiel…

Printing Google Doc Comments

Learning moment for me yesterday. It all started with this text message on my phone: “I figured out how to print comments from a google doc and I am crying tears of joy”. This came from one of our Humanities teachers, Steph Nichols. Of course, we connected to talk through the process that she discovered.

The Back Story

Every year, some of our teachers have to submit Internal Assessments for IB in order for our IB students to be assessed. In many cases, the IB program needs to see evidence of the feedback that the teacher has provided the student on their internal assessment. Our students and teachers use Google docs with the commenting feature. BUT, one of the major issues with printing a google doc is that you can’t print comments with it.

Well, obviously this is not helpful. I asked Steph Nichols what she has done in the past. She indicated she would:

Print the Google Doc
Re-hand write the comments that were already provided on the google doc
Scan the document with written annotations and send to self to add in Google Drive
Then share file out as need be

Good Things to Know About equatIO

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equatIO can be a good tool to get your mathematical thinking down electronically. equatIO is part of a bigger suite of tools from texthelp. There slogan relates to helping make math digital. Whether you are a teacher who uses the tool to create content for students or you have students that use the tool to demonstrate competency or submit mathematical papers, feel free to take a look at this resource that I have put together. Good Things to Know About equatIO

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