2021 – Day 6 of Google – Google Docs (Part 2)

On the sixth day of Google, we will take a look into Google Docs again. Some of the features below are not necessarily all new ideas but ideas that are worth taking a second look at. 


There might be times where you are asking students to watch a YouTube video and take notes. Over a year ago, Google Docs allowed students the ability to preview/watch a video in a popup window while in the Google Doc. Students can determine how big or small of a window they want the video to play in. This can be helpful for students to shrink the video down so that they can type notes in the Doc. How to make this happen?

  • Provide link to a YouTube video
  • Students then select the link
  • Hover over the video pop up and select Open Preview
  • Students can then change the size of the video if it is too big

Click HERE to watch the process described above. Note: This feature also works with Google slides that have been linked in a Google Doc. Students can preview a slide presentation and take notes in a google doc as well. Same approach as listed above with a YouTube Video.


You now have the ability to create to do lists in Google Doc. This can be a great approach in helping students through a detailed or lengthy assignment. Provide the checklist in the document that students have edit access to. Then as they complete tasks, they can cross off the to do list. I have even seem teachers use this feature in a syllabus or beginning of a unit of study. Then as learning or tasks are completed, students/teacher is able to visually indicate where they are now in the study of the course.

How do you create a to do list? 

  • Place cursor where the to do list should be
  • Then select the checklist icon in the menu (shortcut is command, shift, 9 on a mac or control, shift, 9 on a chromebook)

Once a task has been completed, select the box and it will cross the task off. It will not delete. The image below indicates where the check list icon is located.


Google now has a more formal way in making sure that other people on a team have approved content in a document. I can see this really helpful when organizing content before being shared out with the community. For example, if I need to share out instructions about a certain protocol that parents need to follow, but I have to make sure the other 5 people on my team agree with how the protocol reads, I can use the new approval process.

How to make this happen?

  • Under the file menu, select ‘Approvals’
  • Determine who you want to give approvals
  • Determine whether or not you want to all approvers to be able to edit the file; determine if you want to lock the file so that no one is able to edit the file while in approval mode
  • Determine if there is a due date

You will notice if you convert the file into locked mode, not even you as the owner can edit. You can revert back, but it will be locked for everyone. In the right column, it will keep track for you who has approved and who you are still waiting to hear from. Below is a gif that walks you through this process. I can see lots of potential with this new feature.

If you have any questions, you know where to find me.

And that is my Spiel…

Printing Google Doc Comments

Learning moment for me yesterday. It all started with this text message on my phone: “I figured out how to print comments from a google doc and I am crying tears of joy”. This came from one of our Humanities teachers, Steph Nichols. Of course, we connected to talk through the process that she discovered.

The Back Story

Every year, some of our teachers have to submit Internal Assessments for IB in order for our IB students to be assessed. In many cases, the IB program needs to see evidence of the feedback that the teacher has provided the student on their internal assessment. Our students and teachers use Google docs with the commenting feature. BUT, one of the major issues with printing a google doc is that you can’t print comments with it. 

Well, obviously this is not helpful. I asked Steph Nichols what she has done in the past. She indicated she would:

  • Print the Google Doc
  • Re-hand write the comments that were already provided on the google doc
  • Scan the document with written annotations and send to self to add in Google Drive
  • Then share file out as need be
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Good Things to Know About equatIO

Screen Shot 2019-10-22 at 10.45.12 AM.png

equatIO can be a good tool to get your mathematical thinking down electronically. equatIO is part of a bigger suite of tools from texthelp. There slogan relates to helping make math digital. Whether you are a teacher who uses the tool to create content for students or you have students that use the tool to demonstrate competency or submit mathematical papers, feel free to take a look at this resource that I have put together. Good Things to Know About equatIO

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Day 10 of Google 2018: Google Docs

Screen Shot 2018-12-04 at 8.48.21 PM.pngFor our final day of 10 Days of Google, we are going ‘back to basics’ with Google Docs. We are at a point now where not a day that goes by that we don’t open up a Google Document. Well, here are three tips that can help enhance the look of your documents.

Location of Images

Do you ever find that when you add an image to a Google Doc, it does not go where you want it to go OR you find that you can’t have it exactly in the spot that you want it? Well, have no fear! The default for all images that are added to a Google Doc is set to ‘inline’. You must make the change to allow more freedom for the image to move anywhere in the document.

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Day 2 of Google 2018: Word Clouds in Docs

Screen Shot 2018-11-25 at 8.30.45 AMWord clouds have been around for some time. They can be great to help share a message or get a point across in a visual format. There is an add-on with Google Docs that helps users create a Word Cloud with their content.

For those who do not know much about word clouds, they are created based on the most commonly used words. The more often a word is used, the larger the word gets.

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