Printing Google Doc Comments

Learning moment for me yesterday. It all started with this text message on my phone: “I figured out how to print comments from a google doc and I am crying tears of joy”. This came from one of our Humanities teachers, Steph Nichols. Of course, we connected to talk through the process that she discovered.

The Back Story

Every year, some of our teachers have to submit Internal Assessments for IB in order for our IB students to be assessed. In many cases, the IB program needs to see evidence of the feedback that the teacher has provided the student on their internal assessment. Our students and teachers use Google docs with the commenting feature. BUT, one of the major issues with printing a google doc is that you can’t print comments with it. 

Well, obviously this is not helpful. I asked Steph Nichols what she has done in the past. She indicated she would:

  • Print the Google Doc
  • Re-hand write the comments that were already provided on the google doc
  • Scan the document with written annotations and send to self to add in Google Drive
  • Then share file out as need be
Continue reading “Printing Google Doc Comments”

One Question Inquiry Followed by Immediate Results

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Over the past school year, our administration has asked staff to provide their thoughts about particular topics. In order to collect the data, Mr. Jozokos (our Assistant Principal, now Principal) would send out a Google Form that only had one question in it. Right to the point…asking our thoughts through a multiple choice question.

He designed these Google Forms with a purpose. He wanted to get the appropriate feedback. Kept the forms short, sweet, and to the point; only encouraging more staff to complete it. But the best part was that he always turned on the feature that allowed people who have answered the form to see immediate results at that point. In other words, if I were to answer the one question and then hit the submit button, I had an option to click on a link that says see summary results.

Continue reading “One Question Inquiry Followed by Immediate Results”

Day 5 of Google: Providing Feedback in Google Docs

On the fifth day of Google, we will explore around with feedback in Google Docs.

One of the hardest parts with teachers transitioning to online work can be providing feedback electronically. I can see the point. It is really easy to write over text, underline, cross out, etc using paper and pencil. Edtechteam is trying to help teachers with the transition with a Chrome extension called CheckMark.

This extension has pre-determined, common remarks that teachers would be apt to include in a comment to a student. Rather than having the teacher taking the time to type the comment out, with the click of a button, a teacher is able to provide that same feedback without all of the extra clicks/keyboard hits necessary to make it happen.

How it Works:

  • Get the chrome extension HERE
  • Open up a Google Document you want to provide feedback
  • Select the extension (it will turn green) indicating you want to use its features while in the document
  • When you want to provide feedback, double click on a word, phrase, or statement. Then determine which comment you want to use.
Once you continue to use the extension, you will notice that numbers will show up in each comment. Based on the number of comments for a particular skill that you have added/marked, that number will adjust. In other words, if you used the comment, “S” for Check Spelling three times throughout the paper, the number will show up in the comment as a three. This can be helpful in letting you know what skill the student needs assistance with.
Right now, the extension comes with pre-determined comments. You will need to familiarize yourself with them prior to using to help make you be more efficient with your feedback. The company has said that you cannot add your own comment shortcut yet.
And that is my Spiel… 

Keyboard Shortcut for Providing Comments in Google Doc

Last week, I attended a math workshop put on by Alice Keeler. One of her talking points is all about being efficient and using keyboard shortcuts to save time. We as educators only have a certain amount of time in the day to get work done. Let’s take back some of that time with using keyboard shortcuts. One way that this can be done is when we provide valuable feedback to our students through a Google Document with the commenting feature.

Keyboard Shortcuts:
Most people know the shortcuts when it comes to copying and pasting text. Many also know the shortcuts for opening a new tab. You might be asking yourself, “Self…how do I find out what keyboard shortcuts are available while using Google Documents?” Have no fear! Google has provided a keyboard shortcut page, which can be found under the Help Menu.


*NOTE: The keyboard shortcuts that you see in the gif file above are for mac users as I recorded this on my mac computer.

Assessing/Providing Feedback on Google Doc
Assessing/providing feedback on a Google Document can take sometime, especially when you first start to venture in this direction. I have heard many say that it takes longer to grade online compared to the ‘traditional way’ with pen and paper. However, there are a couple of keyboard shortcuts that can help save you time.

STEPS:

  • Place cursor where you want to add a comment
  • Use the following shortcut keys depending on the device that you have so that the commenting window will open on the right side of the Google Document:

Mac user: Command, Option, M
Chromebook User: Control, Alt, M

  • Provide your feedback
  • When completed with the comment, use the shortcut keys Control, M so that the commenting window will close

Close Current Tab

When you have finished providing feedback on the Google Document, don’t hit the x on the tab in Chrome. Instead, use the following keyboard shortcut:

Mac user: Command, W
Chromebook User: Control, W

This will automatically close the current tab you are on.

I know that this seems basic, but you might be surprised at how efficient you become with providing feedback the more and more you get used to the keyboard shortcuts. Don’t believe me…ask Jess Doyle as I know she has been using keyboard shortcuts for a couple of years now.

And that is my spiel…

Electronic Verbal Feedback w/ Read & Write

Last month, a colleague of mine, Donna Dennis shared with me an efficient way for a teacher to give electronic verbal feedback on student work. She was introduced to this idea at the Christa McAuliffe Tech Conference, I think it came from Jenn Judkins. I thought it was a very clever idea and wanted to share.

Instructions on how to get things set up and actually record comments can be found below in the Google Drawing below. However, in order to access the links provided in the Google Drawing, you will want to click HERE. In order to use this process, you must be using Chrome as well as the Read & Write chrome extension.

What I appreciate most about this process is that students do not need access to a separate account (through an add on, chrome extension, or google app). Only the teacher needs access to Read & Write to leave electronic verbal comments in a students’ Google Document. I also appreciate the fact that Read & Write will give an educator a free account if they do not currently have an account. Not only is the process extremely simple, it also forces the teacher to provide quick, short feedback as the default to voice comments is a minute or less. Just as we ask our students to think about their thoughts, it forces teachers to also do the same.

NOTE:
All voice comments that you leave can be found in a folder in your drive called “My Voice Notes”. Read & Write organizes these all for you.

When a student wants to play a recorded comment, they select the link provided and listen to the comment in a separate window.

Of course, if you have any questions or want me to work with you to get things set up, you know where to find me.

And that is my spiel…