Day 1 of Google 2020

We are going to start simple today and look at some tips when using your own Google Drive. I don’t know about you but I would be LOST without my Google Drive. I wish there was a spot where I could find the number of files that I have created as well as the number of files that have been shared with me. I can only image what that number would be.

WORKSPACES

We are going to start with taking a look at workspaces. This is something relatively new. Basically it is an opportunity for a user to pull in different files that they may be using at the same time for a particular project/unit/time period. Workspace is not considered the same as folders in your Google Drive. Instead it is a space for just that user to quickly find and access the files that they need for the task at hand.

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Day 6 of Google: Google Drive – Location of Files

Google Drive (drive.google.com) is the hub of where all your documents live. You are able to create folders and have documents be located in those folders. You are also able to share these files very easily with other colleagues to streamline collaboration. 
Sure you might have been using this product for some time, but did you know the following:
File ‘Living’ in Multiple Folders
You do have the ability for files to live in multiple places in your Google Drive. However, note that by using this feature you are not ‘making a copy’ of a document. Instead you are allowing Google to place a file in two different spots. This will mean that if you make a change to the file from one folder, it will make the change in both places.
To place the file in two different locations, 
  • Select the file that you want to be located in two different places (only click once – don’t double click)
  • Hit the keys “Shift” and “z”
  • Pop up window will then ask you to determine what folder you want the file to also live in (note – you can create a folder right on the spot as well if you don’t have one already made to add it to)
  • Select the green “Add” button 
The Green add button is something completely different from what you are used to seeing. Normally we are used to seeing a blue move button. This is so that you clearly know that you are doing something different – you are adding the file to another location.

File Location While in a Document

Next to the tile of a file, you will notice that there is a folder icon. If I know that I have not moved this file into a particular folder ahead of time, I could click on the folder icon and actually move it to a particular folder (while inside of the document).  
Recently, Google made it even easier for you to locate where in Drive a particular file can be found. Whenever you select the tile of the document, Google will let you know where that file is located right next to the folder icon. This is new! You can still move the file if you want to. Just click the folder icon and determine where you want to move it. 
And that is my Spiel…

Using & Sharing G-Suite Templates

Let’s face it…there are times where you are not interested in creating something from scratch or you do not want your students to have to either. You just want to be able to use a template that has already been made. Why reinvent the wheel? Well, Google Drive has some templates that you can choose from. The question you might ask is, “Well, how can I find templates for docs, slides, forms, etc.”

If you are in the Google Drive tab, you will notice that when you go to create a new document, by selecting the new button, you are not prompted with an option to create a document from a template.

Instead, you will want to actually be on the landing page of the type of file that you are looking to use a template. For example, if you are looking for students to compose a letter or write newsletter for an assignment, you might have them go to the landing page of Google Docs (docs.google.com) OR select the docs icon in the top right waffle icon.

By doing this, not only will you find Google Docs that you have in your drive, you will also find some templates that have already been created for anyone to use and alter. Even if you do not like what is provided, the templates will give you an idea of how one has created them. This might give you some inspiration on how you can design some of your files moving forward. This might also give you some inspiration to share your own templates with your school domain.

Finding a Template

One row of templates are located at the top.

By selecting the word TEMPLATE GALLERY, you will find more options to choose from.

Select the one that you are interested in and away you go.

Providing a Template for Your School Domain
You have the ability to add a template for your school domain as well. Once you are in the template gallery, select your school district tab. Then follow the steps to submitting a template.

Recommended Templates for Teachers

Google Forms has a couple of templates that can help teachers get started: Exit Ticket and Course Evaluation.

Of course, if you have any questions, you know where to find me.

And that is my Spiel…